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PRIVACY POLICY

SecurityVacancies.com Limited is committed to protecting the privacy of its users. We take your privacy seriously and this privacy policy (Privacy Policy) sets out how we will handle your personal data securely and in accordance with your rights. We will use our best efforts to ensure that the information you submit to us remains private and is used only for the purposes of providing the appropriate services to candidates, recruiters and employers.

Personal information supplied is not disclosed to any outside parties, other than those subscribing to the services provided by SecurityVacancies.com Limited.

The site contains links to other sites and we are not responsible for the privacy practices or the content of such websites.

General Information

This Privacy Policy explains what information we collect about you when you:

  • visit our websites at www.securityvacancies.com (our Main Website)
  • register an account with us on our website (Your Account); and/or
  • apply for job vacancies advertised on the Website/s,

and how we handle your information in respect of our agreement with you to provide recruitment services (together, our Services) to ensure that we protect your rights.

Please read this Privacy Policy carefully to understand how we will treat your personal data. In this Privacy Policy, references to you or your shall mean you as a user of the Websites and/or our Services.

This Privacy Policy should be read together with the Websites terms of use policy in place from time to time (available at  http://www.securityvacancies.com/conditions and our cookies policy (below) which together apply to your use of the Websites and our Services.

By using the Websites and/or our Services you will be regarded as having accepted the terms of this Privacy Policy. Please do not use the Websites or our Services if you do not agree to the terms of this Privacy Policy.

Protecting your CV:

Securityvacancies.com Limited allows candidates to create and store their CVs on the database in two ways.

  • You may choose not to allow your CV to be searchable by recruiters subscribing to the services provided by SecurityVacancies.com Limited. Not allowing your CV to be searchable means that you can use it to apply for a job online but recruiters will not have access to search it through our CV database product. Or you can store it in our database and allow it to be searchable.
  • Should you allow your CV to be searchable, then all recruiters utilising our services will have access to your details.

You may remove your CV from our searchable database at any time. However recruiters who have paid for access to the database may have retained a copy of your CV in their files or databases. We are not responsible for the retention, use, or privacy of your CV in these instances.

The personal data we collect or receive includes the following as applicable:

  • Name
  • Email and other contact details
  • Location

When you register and wish to apply for job vacancies, we may also ask you to provide certain information which may include :

  • Educational history, qualifications & skills
  • Employment history
  • Visa and other right to work or identity information
  • Copy / Copies of your CV, job application, a covering letter and supporting statements
  • Suitable references from employers or third party referees
  • Job requirements (if you register for Job Alerts feature)
  • Your marketing preferences

How we will use your personal data:

The processing of your personal information may include:

  • Collecting and storing your personal data, whether in manual or electronic files
  • Notifying you of potential roles or opportunities
  • Introducing you to actual or potential Clients via our candidate database
  • Collating market or sector specific information and providing the same to our Clients
  • Retaining a record of our dealings
  • Establishing quality, training and compliance with our obligations and best practice
  • For the purposes of backing up information on our computer systems
  • Using your personal data to:
    • Allow recruiters to assess suitability and contact you regarding potential opportunities and/or our services
    • source potential opportunities or roles as part of our services
    • collate market information or trends including providing analysis to potential or actual Clients
    • personalise your experience and our offering, whether via our website or otherwise

This means that for our commercial viability and to pursue these legitimate interests, we may continue to process your personal data for as long as we consider necessary for these purposes.

Consent to our processing of your data:

We may process your personal data on the basis that you have consented to us doing so for a specific purpose, for example, if you apply for a specific role you may have consented to our processing of the data that has been provided for the purpose of progressing your application and considering your suitability for that role. In other cases you may have provided your written or verbal consent to the use of your data for a specific reason.

You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

Where information from yourself or third party sources is of no use to us, or where you have notified us that you do not want us to provide you with services, we shall discard it, however we may maintain a limited record in order to avoid the duplication of process. Where we consider that information may be of use to us in pursuance of the provision of our services, any processing will be in accordance with this Privacy Notice. You do have the right to object to processing, please see Section : ‘Your rights’.

Sensitive Personal Data (SPD)

In order to provide you with our Services we may also need to collect personal data which the Data Protection Act 1998 (DPA 1998) and the General Data Protection Regulation (GDPR) regards as sensitive or special categories of personal data, such as information relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health or sexual orientation (Background Information) and/or information relating to any criminal convictions you have or offences you may have committed (Criminal Records Information) (Background Information and Criminal Records Information, together, being Sensitive Data). Sensitive personal data is information which is intensely personal to you and is usually irrelevant to consideration of your suitability for a job role. Examples of SPD include information which reveals your political, religious or philosophical beliefs, sexual orientation, race or ethnic origin, or information relating to your health.

Regardless of the basis for your dealings with us, we request that you do not provide us with any sensitive personal data unless absolutely necessary. However, to the extent that you do provide us with any sensitive personal data, such as data which you choose to share with us in conversation, we shall only use that data for the purposes of our relationship with you or for the provision of services. This will be for one or more of the following reasons:

  • You have explicitly consented to the processing
  • For the purpose of our assessment of your suitability for job roles or working capacity
  • To maintain records of our dealings to address any later dispute, including but not limited to the establishment, exercise or defence of any legal claims

We shall not share your personal information unless we are entitled to do so. The categories of persons with whom we may share your personal information include:

  • Individuals, and hirers
  • Any regulatory authority or statutory body pursuant to a request for information or any legal obligation which applies to us
  • Parties who process data on our behalf:
    • IT support / consultancy
    • IT database platform providers
    • Email marketing software providers
    • storage service providers including cloud

Automated decisions

We may use software to review the personal data of individuals recorded on our database, or who have applied for specific roles. The software may determine suitability of a “Job / Course Alert” for a candidate or a “Candidate Alert” for recruiter via targeted questions relating to a role, and/or may identify and select individual personal information according to the stored characteristics. For example, the software may enable us to generate a list of alerts for a candidate or recruiter looking for a specific role, course or individual e.g. “security officers” and exclude records that do not match particular requirements.

Where we use software to assist us with our assessment of an alert for a particular job role and you consider that any such assessment has been made wrongly or incorrectly, you may ask for an explanation.

Transfer of data to other jurisdictions

In the course of the provision of our services we may transfer data to countries or international organisations outside of the EEA. This may, for example, be to Clients or Candidates, or third parties who provide support services to us.  Where information is to be so transferred, it may be to a country in respect of which there is an adequacy decision from the EU Commission. However, if this is not the case, it is our policy to take steps to identify risks and in so far as is reasonably practicable, ensure that appropriate safeguards are in place.

If you do not wish to provide us with necessary data

There may be circumstances where we require you to provide data which is necessary in order for us to meet statutory or contractual obligations or perform our services. If you do not wish to provide us with information we request then please notify us. However, please be aware that as a result we may be unable to provide you or the party who you represent with a service, and in some cases may result in a breach of the contract we have with you or a third party you represent.

Group companies & transfer

In the event of a sale, merger, liquidation, receivership or the transfer of all or part of our assets to a third party, we may need to transfer your information to a third party. Any transfer will be subject to the agreement of the third party to this Privacy Notice and any processing being only in accordance with this Privacy Notice.

Data Security and Confidentiality

It is our policy to ensure, in so far as is reasonably practicable, that our systems and records are secure and not accessible to unauthorised third parties in line with contemporary practice.

Cookies

We use Cookies to make it easier for you to log onto and navigate the website. Our site uses cookies to store information about logged in users from page to page (for example their username and authentication details). These are essential to the correct operation of the site and the site will not be able to function correctly and efficiently for users who do not accept cookies from the site. These cookies are not used to track users on sites other than this website.

What is a cookie?

A cookie is a small piece of information in a text file that is placed on your computer or mobile device when you visit a website. It allows the website owner to learn things about your behavior on the website. Cookies can make websites easier and quicker to use by storing information about your preferences.

A cookie enables us to ‘remember’ you, either for the duration of your visit using a ‘session cookie’ or, for repeat visits using a ‘persistent cookie’. Cookies do lots of different jobs, like letting you navigate between pages efficiently, storing your preferences and generally improving your experience. Some of these things can make the interaction between you and the website faster and easier.

What information do we collect and how do we use it?

We only collect information about anonymous behavior. Nothing that will personally identify you. The majority of our cookies are ‘first party cookies’ which means we set them ourselves.

The cookies we use are harmless and not stored by third parties or used to target advertising. They include:

Behavior targeting cookies – these include Google analytics cookies to collect information about visitor behavior and gain an insight into how you use our website, so that we can continually enhance the user experience.

Geo-location cookies – so we know approximately, where people sharing information are located.

Essential cookies – these are important to make the website function properly and aren’t involved in tracking.

We use cookies to remember you when you visit and keep track of your browsing patterns. This might be information such as the number of times you visit the site, the pages you visit and how long you stay. Then we can build a profile of how people use our site and use this to improve the user experience of our services.

The information may remain on your computer after the Internet session finishes and you leave the website. Most Internet browsers are pre-set to accept cookies.

What if I don’t want cookies stored?

It is possible to block some or all cookies or even to delete cookies but, you need to be aware that it may have a negative effect on the user experience of the website. 

If you don’t want to receive cookies, you can modify your browser, so that it notifies you when cookies are sent to it or you can refuse cookies altogether. You can also delete cookies that have already been set. This can be done through your browser settings.

Retaining your data

In most circumstances your data will not be retained for more than 6 years from the last point at which we provided any services or otherwise engaged with you and it is our policy to only store your personal data for as long as is reasonably necessary for us to comply with our legal obligations and for our legitimate business interests.  However, we may retain data for longer than a 6 year period where we have a legal or contractual obligation to do so, or we form the view that there is otherwise a continued basis to do so, for example where your personal information identifies specialist skill sets which may remain in demand, or we are subject to a legal obligation which applies for a longer period.

If, however you believe that we should delete your personal data at an earlier date, please inform us in writing of your reasons.  Please see Section 4 ‘Your Rights’ below.

Privacy Commitment

If we decide to change our privacy commitment we will post these changes on the website. Users will therefore always know what information we gather and how we might use the information. This Privacy Notice is regularly reviewed and may be updated from time to time to reflect changes in our business, or legal or commercial practice.  Where an update is relevant to our processing of your data, we shall notify you of the same.

Your Rights

We take the protection of your personal data very seriously and it is important that you know your rights within that context, which include rights to:

  • Request a copy of the personal data that we hold
  • Object to our processing of your data where that processing is based upon legitimate interest and there are no compelling grounds for the continued processing of that data
  • Request that we restrict processing of your data in certain circumstances
  • Request that data is erased where the continued use of that data cannot be justified
  • Object to any decision, which significantly affects you, being taken solely by a computer or via another automated process
  • Withdraw your consent to our processing of your personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations
  • Request that inaccurate or incomplete data is rectified
  • Request that data provided directly by you and processed by automated means is transferred to you or another controller; this right only being applicable where our processing of your data is based either on your consent or in performance of a contract
  • Make a complaint to the Information Commissioner’s Office Request that direct marketing by us to you is stopped.

Please note that should you exercise your right to request that we erase data or cease any processing activity, we may retain a record of this request and the action taken in order to both evidence our compliance, and to take steps to minimise the prospect of any data being processed in the future should it be received again from a third party source.

If you have any questions concerning your rights or should you wish to exercise any of these rights, please contact us via email admin@securityvacancies.com

Complaints

If you are dissatisfied about any aspect of the way in which your data is processed you may, in the first instance refer the matter to us via email at admin@securityvacancies.com. This does not affect your right to make a complaint to the Information Commissioner’s Office.

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